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Written by Luke Bull - March 27 2024


The best Midtown meeting rooms


If we’re being honest, no one looks forward to sitting in a room all day listening to people talk at them. Business meetings can be long and boring; the audience members slyly check their watches, counting down the minutes until they are put out of their misery. We have all been there.


Below, we have found the best Midtown meeting rooms that will capture your guests' attention and bring life back into the room.


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The Salon Meeting Room Midtown

1. Meet in an iconic Midtown hotel: Salon at The Knickerbocker

Midtown, New York

Incorporating the hotel's sleek design elements, The Salon presents an advanced 2,200 square-foot meeting area in the heart of New York City, complete with a primary room for gatherings of up to 160 attendees and an adjoining Foyer near the bar at Charlie Palmer at The Knick for pre-event activities.


Positioned on the fourth level, it features expansive windows that frame views of 42nd Street, distinguishing it as the hotel's most expansive venue, replete with high-tech audio-visual systems. Guests enjoy the convenience of hotel-wide free Wi-Fi, with a professional event coordinator available to customize the setting and catering to your preferences. Additionally, immediate technical help is on standby, should it be needed.



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lotte new york palace midtown meeting rooms new york
lotte new york palace midtown meeting rooms new york

2. Xoxo, this Midtown meeting room is Gossip Girl approved: Lotte New York Palace

Midtown, New York

Have you ever dreamed of living life like Serena van der Woodsen? Having the luxury of waking up in a five-star hotel and buying anything you want whenever you want. The next best thing to the dramatic lifestyle of Manhattan's elite is hosting your meetings at Lotte New York Palace, an iconic Gossip Girl filming location.


23 event spaces make up the 30,000 sq. ft. of this Midtown meeting room, accommodating up to 1,000 guests with state-of-the-art technology, 24-hour operation support, video conferencing, dedicated event managers, and a bilingual staff.


Sitting in a meeting all day will make anyone hungry, so it's a good thing Lotte has award-winning cuisine offering breakfast, lunch, and dinner options. It also has break menus for quick bites depending on the time of day.



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intercontinental new york barclay midtown meeting rooms new york
intercontinental new york barclay midtown meeting rooms new york

3. This Midtown meeting room has been around for quite a while: InterContinental New York Barclay

Midtown, New York

Over the next two years, InterContinental New York Barclay is counting down the days, getting closer to 100 years of service, and guests are asked to share personal memories from over the years. You can participate in this centennial celebration when you host your meeting here.


Spanning across the venue's 20,000 sq. ft. is a ballroom with five breakout spaces and nine Midtown meeting rooms. The 4,954 sq. ft. grand ballroom is divisible by an air wall (temporary walls that divide the space), accommodating 500 guests, and has two HD drop-down projectors. Smaller meeting spaces include the Empire Ballroom (max. 350 guests), the Rockefeller Suite (max. 85 guests), and the Vanderbilt Suite (max. 60 guests). With 702 guest rooms, catering, and event planning services, your traditional meeting will become an experience.



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jay suites fifth avenue midtown meeting rooms new york
jay suites fifth avenue midtown meeting rooms new york

4. The reliable and ready Midtown meeting room: Jay Suites Fifth Avenue

Midtown, New York

Finding a meeting space to fit your needs in the oversaturation of NYC can be difficult. Jay Suites Fifth Avenue is a Midtown meeting room for rent that provides everything you need for a successful event. With staff, catering, state-of-the-art technology, and high-speed Wi-Fi, you won't have to worry about a thing— well, you may need to worry about what you’re presenting.


The eight meeting rooms are suitable for any group of any size. The Sinatra room is an entire floor, with a reception, a pantry, and a private lounge, accommodating up to 200 guests. The Presley room accommodates 70 guests, and Room A accommodates eight guests.



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new york hilton midtown midtown meeting rooms new york
new york hilton midtown midtown meeting rooms new york

5. This Midtown meeting room proves the bigger, the better: New York Hilton Midtown

Midtown, New York

Manhattan's largest self-contained function space is the New York Hilton Midtown Hotel, located blocks away from Rockefeller Center. Two floors, making up 150,000 sq. ft., are dedicated meeting spaces with event planners, an A/V team, and culinary services to help your event run smoothly.


The ballroom can accommodate up to 3,000 guests and is the largest ballroom in the city. There are other smaller ballrooms, 49 meeting rooms, and specific video conference spaces. From Classroom H, which accommodates 460 guests, to Classroom A, which accommodates 1,976 guests, there is a space suitable for your meeting.



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park terrace hotel midtown meeting rooms new york
park terrace hotel midtown meeting rooms new york

6. Let the fresh air into your Midtown meeting: Park Terrace Hotel

Midtown, New York

There is not much green space in the concrete jungle, and it is hard to leave when you find it. Bryant Park is one of those rare green patches in the middle of the city, and it is right next to the Park Terrace Hotel. These Midtown meeting rooms combine their proximity to nature with a modern style, housing versatile meeting spaces.


The Fountain (max. 70) and The Reservoir (max. 18) are more traditional but aesthetically pleasing spaces that are flexible with CreateBorads, whiteboards, touchscreens, and audio and light features.


For smaller groups, The Ivy (max. 10) is a private space overlooking Bryant Park, with a screen for your presentation. This space removes all the stuffiness from the room and lets the natural light in. If you want to take it a step further, you can have your meeting fully outdoors with The Pergola space (max. 40). It is fully covered and heated, suitable for all weather, and can mix lounge and high-top seating.



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Find the perfect wedding venue near Midtown.

Get down to business in meeting and workshop venues that make even the most mundane Mondays feel innovative. In Midtown, we offer spaces for hire that turn your workshop into a hotbed of ideas and your meetings into epicentres of decision-making. Here, every event is an opportunity to break away from the office and brainstorm beneath the city's skyline.

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The Ultimate Guide to Hiring a Meeting Room in Midtown

Welcome to the Big Apple, the city that never sleeps, and more specifically, the pulsating heart of it all—Midtown. If you're looking to hire a meeting room venue in Midtown, NYC, you've come to the right place. We’ll guide you through every step of the process.

Why Choose Midtown for Your Private Event?

Midtown is the epicenter of New York City's hustle and bustle. It's where skyscrapers touch the sky, yellow cabs honk their way through gridlock, and street food vendors serve up the best hot dogs you'll ever eat. Home to more Starbucks than you can count, it’s the place where tourists and locals alike come to experience the quintessential NYC vibe. With its iconic landmarks like Times Square, Broadway, and the Empire State Building, Midtown is the perfect backdrop for any event.

Do you know your Midtowners?

Let us break it down for you. In the mid-1950s this area boomed with office space in the form of tall skyscrapers to rival Wall Street and since then the suits have stuck around the area. You've got The Corporate Titans, high-powered executives, armed with a smartphone and a relentless drive to close the next big deal. Or The Tourist Extravaganza, wide-eyed with wonder, trying to figure out which way is uptown. Or look out for The Theater Buffs, heading straight towards Broadway, humming show tunes as they rush to catch the latest hit. But let’s be real – you’re not here for the tourist traps. You’re here to find a meeting room where you and your guests can enjoy your event without elbowing through hordes of selfie-stick-wielding tourists. Now you've navigated the crowd, lets begin to think about the venue.

Step 1: Understand Your Event Needs

Before you start calling every building with a "FOR RENT" sign, you need to understand what you’re looking for in a meeting room. Ask yourself these crucial questions:

  1. Guest List: How many attendees are you expecting? (No, you can’t just say “a lot”) .

  2. Amenities: What kind of add ons do you need? Wi-Fi, projectors, a coffee station with an endless supply of caffeine for those inevitable 3 PM slumps?

  3. Budget: How much are you willing to spend? Midtown is notorious for its sky-high prices, but there are gems to be found at every price point. Remember things like minimum spend and tipping staff and think about whether you need catering. HeadBox tip: Many venues will offer package deals that can save you some serious bucks.

  4. Date and Time: When is the event happening? Do you have a specific date in mind? Is your colleague on vacation for the whole of August?

Step 2: Scout the Perfect Location

Midtown spans a pretty big area, so consider which part best suits your needs:

  1. Start your venue search online through HeadBox. Just fill in our brief building with all your necessities and any requests and HeadBox will match you with a plethora of venues that fulfil your needs. Think if Airbnb and Tinder had a baby. And we won't match you with those with bad reviews – no one wants to discover their dream venue has a rat problem after signing the contract.

  2. Don't be afraid to shut the laptop screen and take a stroll around. Sometime the best hidden gems are found by stumbling across them.

  3. Social media can also be a good way to get a personal insight into a venue. Try TikTok-ing 'midtown meeting room' and get a first hand view into some venues.

Step 3: Narrow it down

Now it’s time to decide. Can you your event in these places? Don't be afraid to visit in person. Pictures can be deceiving, so it’s worth taking the time to visit your top choices in person. Seeing is believing! Match with them on HeadBox, slide into those DMs or, if you’re old-fashioned, give them a call. When contacting the bars, be sure to ask:

  1. Availability: Is the date you want open?

  2. Capacity: Can it comfortably fit your attendees, or will it be like cramming sardines into a can?

  3. Private Hire Details: What’s included in the private hire? Are there any restrictions or additional fees?

  4. Accessibility: Think about your attendees. Are they coming by subway, bus, or horse-drawn carriage? Midtown is bustling, so proximity to public transportation is a must. .

  5. Ambience: Are you looking for a modern, sleek venue or something with a bit of old New York charm? (Read: exposed brick and vintage chandeliers.)

  6. Other Options: Do they offer food and drink, or can you bring in your own? Test the Wi-Fi speed. Nothing kills a meeting room vibe like a buffering screen. Are the restrooms clean and plentiful, or is there one sad, overworked toilet?

Step 4: Once you're satisfied, Lock It Down!

Once you’ve found the perfect venue, it’s time to seal the deal. Make sure to get everything in writing, from the rental cost to the cancellation policy: Contracts are your friend! Confirm all details: Double-check the date, time, and what’s included. Plan the logistics: Think about transportation and any other details to make your event a success.

Step 5: A final few tips

  1. Plan Ahead: Midtown venues get booked fast. Start your search at least a month in advance, leaving more time for the larger events.

  2. Permits and Insurance: Some venues require event insurance or special permits. Check with the venue manager.

  3. Weather Considerations: If you’re planning an outdoor event, always have a Plan B.

  4. Transportation Tips: Send attendees a guide on how to navigate Midtown. Pro tip: Avoid Times Square unless you enjoy human traffic jams.

  5. Local Eats: Midtown has food options galore. Recommend some local delis or food trucks for lunch breaks. Katz’s Delicatessen, anyone?

  6. Entertainment: After a long day of conferencing, suggest some Midtown attractions. A Broadway show, perhaps?

Conclusion

Finding the perfect conference venue in Midtown NYC is like finding a needle in a haystack, but with this guide, you’re equipped to tackle it. Embrace the hustle and bustle, navigate the skyscraper maze, and you’ll find a venue that makes your event shine brighter than the Times Square lights.

Remember, in Midtown, if you can make it here, you can make it anywhere—even if it means elbowing your way through a sea of tourists and dodging taxi cabs. Happy venue hunting!

Frequently asked questions

The cost typically includes the rental of the space, basic furniture such as tables and chairs, Wi-Fi access, and often audio-visual equipment like projectors and screens. Some venues may also provide complimentary beverages such as coffee and water. It's best to confirm with the specific venue for a detailed list of included amenities.

Midtown is well-connected by public transportation, including multiple subway lines, buses, and commuter trains (Grand Central Terminal and Penn Station are nearby). While on-site parking can be limited, there are several nearby parking garages and valet services available. It's advisable to inform attendees about the best public transit options and parking facilities in advance to ensure smooth logistics on the day of the event.

It is advisable to book as early as possible to ensure availability, especially if you need the room during peak business hours or for a large group. Ideally, aim to book at least 2-4 weeks in advance. However, some venues may have last-minute availability, so it's always worth checking.

Yes, most meeting room venues in Midtown, NYC, offer customizable layouts to suit your specific needs. You can arrange the room in a variety of styles, such as theater, classroom, U-shape, or boardroom setup. Discuss your requirements with the venue in advance to ensure they can accommodate your preferred layout.

Many meeting room venues offer catering services or have partnerships with local caterers. You can often order meals, snacks, and beverages to be delivered to your meeting. Be sure to inquire about catering options when booking and specify any dietary restrictions or preferences.

For peace of mind and an easy booking process let us know exactly what you’re looking for via our brief builder. This way we can approach the best meeting rooms in Midtown with the exact needs of your event.

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HeadBox is the revolutionary new way to hire venues.

Launching in NYC soon.

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