Are you dreaming of hosting a private event that offers stunning skyline views, trendy cocktails, and an air of exclusivity? Look no further than Midtown. You’re brave, ambitious, and possibly a little bit mad. But fear not! This ultimate guide will help you navigate the concrete jungle to find and hire a venue that will make your event the talk of the town. Midtown boasts some of the most sought-after rooftop bars for private hire and if you feel like you're hunting for a needle in a haystack, fear not, intrepid event planner! This exhaustive guide will walk you through everything you need to know about private hire venues in the heart of the Big Apple, for an unforgettable soirée.
Why Choose Midtown for Your Private Event?
Midtown Manhattan is synonymous with iconic skyline views. Imagine your guests sipping cocktails while gazing at landmarks like the Empire State Building, Chrysler Building, and the sparkling city lights. Midtown's rooftop bars offer unparalleled panoramas that are sure to impress even the most jaded New Yorker. It's the epicenter of New York City's hustle and bustle. It's where skyscrapers touch the sky, yellow cabs honk their way through gridlock, and street food vendors serve up the best hot dogs you'll ever eat. Home to more Starbucks than you can count, it’s the place where tourists and locals alike come to experience the quintessential NYC vibe. From Times Square's neon lights to the corporate hustle around Bryant Park, there's a palpable sense of excitement. This dynamic atmosphere translates to the rooftop bars, making them the perfect venues for lively and memorable events.
Do you know your Midtowners?
Let us break it down for you. In the mid-1950s this area boomed with office space in the form of tall skyscrapers to rival Wall Street and since then the suits have stuck around the area. You've got The Corporate Titans, high-powered executives, armed with a smartphone and a relentless drive to close the next big deal. Or The Tourist Extravaganza, wide-eyed with wonder, trying to figure out which way is uptown. Or look out for The Theater Buffs, heading straight towards Broadway, humming show tunes as they rush to catch the latest hit. But let’s be real – you’re not here for the tourist traps. You’re here to find a private venue where you and your guests can enjoy your event without elbowing through hordes of selfie-stick-wielding tourists. Once you've navigated the crowd and got an idea of the Midtown vibe, you can begin to think above it and about your venue.
Here's our Step-by-Step Guide to Finding the Perfect Private Hire Venue in Midtown:
Step 1: Define Your Event Needs: Before you dive into the world of rooftop bars, it's crucial to outline your event requirements.
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Guest List: How many people are you inviting? Is it an intimate dinner to impress a special someone or a big birthday bash with 148 of your nearest and dearest?
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Budget: What's your spending limit? Midtown is notorious for its sky-high prices, but there are gems to be found at every price point. Remember things like minimum spend and tipping staff and think about whether you need food and drink. Most places offer catering and customisation which can make an event stand out. HeadBox tip: Many venues will offer package deals that can save you some serious bucks.
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Type of Event: Are you hosting a sky-high wedding, a statement fashion show, or something else entirely?
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Date and Time: When is the event happening? Are you flexible with your dates or have you had it vigorously circled in your calendar since you were 9 years old?
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Amenities: Do you need a DJ to crank out tunes, catering, AV equipment, or special decor to match your new hair do?
Step 2: Scout the Perfect Location
Midtown spans a pretty big area, so consider which part best suits your needs:
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Start your venue search online through HeadBox. Just fill in our brief building with all your necessities and any requests and HeadBox will match you with a plethora of venues that fulfil your needs. Think if Airbnb and Tinder had a baby. And we won't match you with those with bad reviews – no one wants to discover their dream venue has a rat problem after signing the contract.
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Don't be afraid to shut the laptop screen and take a stroll around. Sometime the best hidden gems are found by stumbling across them.
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Social media can also be a good way to get a personal insight into a venue. Try TikTok-ing 'best midtown rooftop bar' and watch an influencer sip on a signature cocktail or a team enjoying working a unique meeting space.
Step 3: Narrow it down
Now it’s time to decide. Can you see yourself and your guests in (or on top of) any of these places? Don't be afraid to visit. Pictures can be deceiving, so it’s worth taking the time to head to your top choices in person. Seeing is believing! Match with them on HeadBox, slide into those DMs or, if you’re old-fashioned, give them a call. When contacting the bars, be sure to ask:
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Availability: Is the date and time you want open?
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Capacity: Can they accommodate your group size? Is the space layout one you can see your guests comfortably in?
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Private Hire Details: What’s included in the private hire? Are there any restrictions or additional fees?
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Minimum Spend: Is there a minimum spend requirement?
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View quality: If you're big on skyline, make sure that skyline is living up to your expectations.
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Accessibility: Is the venue easy to get to? Midtown traffic can be a nightmare, so proximity to subways is a plus.
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Ambience: This one is the hardest to feel through a screen. Does the vibe match the tone of your event?
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Rain Policy: What's the contingency plan for inclement weather?
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Other Options: Do they offer food and drink, or can you bring in your own? Do they have the right AV for your presentation? Can you customise the cocktail to match your hair color?
Step 4: Once you're satisfied, Lock It Down!
Once you’ve found the perfect venue, it’s time to seal the deal. Make sure to get everything in writing, from the rental cost to the cancellation policy: Contracts are your friend! Confirm all details: Double-check the date, time, and what’s included. Plan the logistics: Think about transportation, decorations, and any other details to make your event a success.
Pro Tips and Ideas for Your Successful Rooftop Event
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Plan for Weather: Midtown's weather can be unpredictable, so ensure your chosen venue has a backup plan, like an indoor area or retractable roof.
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Plan Ahead: Midtown venues get booked fast. Start your search at least a few months in advance leaving more time for the larger events.
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Permits and Insurance: Some venues require event insurance or special permits. Check with the venue manager.
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Curate the Perfect Playlist: Music sets the tone for any event. Whether you hire a DJ or curate your own playlist, make sure it complements the ambiance.
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Capture the Moment: Hire a professional photographer or set up a photo booth with the skyline as the backdrop. Your guests will love having a memento from such a picturesque location.
Conclusion
Finding and hiring a rooftop bar in Midtown, Manhattan for private hire is an adventure that promises breathtaking views, a lively atmosphere, and an unforgettable experience for your guests. By following this guide, you'll be well on your way to hosting a spectacular event that captures the essence of Midtown's charm and energy. After all, you’re planning an event in one of the most vibrant places on earth, so why wait? Start planning your rooftop adventure today!