Book the Perfect Brisbane City Conference Venue now

First and foremost, when organising a conference of any scale or type – it’s important to fix the date and location as much in advance as possible. This will increase the likelihood of your target attendees turning up for the event.

Enough notice allows businesses from your relevant industry to make arrangements for their representatives to travel and participate in the conference as exhibitors.

Once you have finalised the date/time, location and exhibitors are also locked-in, you can start promoting the event to attract attendees from within your industry network.

Determining these details in advance will help you attract prominent exhibitors, who you can promote during your marketing campaigns. This will help you sell a large number of tickets to the attendees and your conference will be a great networking success!

Conferences are a great opportunity for professionals within an industry to mingle and network with one another. Planning frequent breaks and setting out time for this will be very liked by both – business reps who are showcasing their goods/services and business reps who are interested in them.

In most cases, the conference venues will be able to provide you with a list of caterers and entertainers they have worked with in the past. Their recommendations are a great way to select vendors with a good track record.

The ideal food and beverage menu for conferences includes:

• Finger food and light snacks such as ribbon sandwiches, mini quiches, pigs in a blanket and food platter
• A range of alcoholic and non-alcoholic beverages such as tea, coffee, beer, wine, bitters, sodas

Since conferences often run over multiple days or at least for a whole day, it’s helpful if your attendees have easy access to nearby restaurants and cafes so they can grab breakfast and lunch easily in between presentations and other important sessions.

Bonus: Create an accessible guide for your attendees of restaurants, bars, entertainment and attractions near the conference venue. This will be much appreciated and come in handy for your outstation guests.

The capacity, location and accessibility of a venue at the top considerations in selecting a venue that is a good fit for your conference. Additionally, it’s also helpful to inquire about any additional facilities a venue can provide, such as sound and presentation equipment, furniture, staff support, etc. This will help you save on the time, hassle, and cost of engaging additional vendors for your conference.

Most conference venues are booked at least six to eight months before the event. Some conference venues are booked even a whole year in advance. To reserve the venue of your choice, we recommend booking at least ten to eight months in advance, so you don’t have to compromise on anything or look for a different venue. However, in case your preferred venue is unavailable – we are sure you can find the next best option on HeadBox.

Most conference venues offer a site tour. Once we put you in touch with your top chosen venues, you can organise a tour with their team to visit the conference venue in person and visualise your event layout in real time. If you are located inter-state or in a different city, you can use our 3-D venue tour technology to get a precise and reliable idea of the ins and outs of the conference venue.

The cost will vary across different conference venues and will be determined by the number of additional services they are providing. Some venues will charge for a base hire fee and then separately for every additional service such as management staff, equipment hire, etc. Some venues may charge you a per-head fee for every attendee.

We recommend working out a budget before approaching venues, so you can save time while finding venues that can provide the best experience within your budget.