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Written by Madeline Burbridge - July 18 2024


The best corporate venues in Midtown


Midtown Manhattan is usually synonymous with chaos, but if you're planning your next New York City corporate event, a central location might be an ideal meeting spot for your team. There are great venues with workspaces serene enough to make you forget that you're only blocks away from the M&M Store.


Whether you're embracing your inner tourist or hosting out-of-town colleagues who might want to do some sightseeing while they're in the city, these are our picks for Midtown corporate venues.


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midtown corporate venues new york gotham hall
gotham hall midtown venues new york

1. A dramatic venue with an iconic ballroom: Gotham Hall

Midtown, NYC

If you're planning a showstopping corporate event, Gotham Hall is sure to leave your guests starstruck. The 100-year-old, iconic Midtown venue is a favorite spot for celebrity events and Broadway performances, but it’s also available to rent for private events. Gotham Hall would be an incredible location for a gala event or just a really fancy Monday morning meeting.


The Grand Ballroom is the jewel of the venue, with stained glass windows and ornate architecture. It is surrounded by smaller rooms and lounges that can act as breakout rooms or meeting spaces, including a mezzanine that lets your guests get up close and personal with the stunning architectural details.


If planning an event in such a vast space is intimidating, Gotham Hall has several resources to help with the logistics. They have on-site catering from the executive chef, Joshua Crane, to treat your guests to a gourmet meal. They also link their preferred vendors, so you can be sure that anyone you hire will be familiar with the space and prepared to work in such an elaborate venue.



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midtown corporate venues new york helen mills event space and theatre
midtown corporate venues new york helen mills event space and theatre

2. A theatrical corporate venue in Midtown: Helen Mills Event Space and Theater

Midtown, NYC

Around the corner from the Empire State Building, the Helen Mills Event Space and Theater is perfect for a range of corporate events. The venue is split into separate event and theater spaces, indicated by signage reminiscent of the 30 Rock marquee.


If the typography inspires you to make your company's event a bit more dramatic, the theater venue has state-of-the-art audio and visual systems, perfect for putting your team's work center stage. Next door, the spacious event area can accommodate up to 300 guests and includes a built-in bar and several different seating options.


Helen Mills provides extensive information about the venue’s presentation capabilities, eliminating the stress of fumbling with your laptop and praying someone has the adapter you need. Additionally, both the event space and theater are ADA-compliant and their street-level entrances make it easy for people of all abilities to attend your event.



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midtown corporate venues new york arch meetings & events
midtown corporate venues new york arch meetings & events

3. An all-inclusive Midtown workspace: Arch Meetings & Events

Midtown, NYC

Arch Meetings & Events has a few corporate event spaces throughout the city, but the central Midtown location offers their signature flexible workspaces, in addition to an outdoor terrace with iconic views down Broadway.


The venue can fit more structured meetings or casual chats, with an adaptable floor plan that can include theater spaces, conference tables, and smaller break-out rooms. There are also several extra perks, including the Club Lounge which provides refreshments, board games, and comfortable sitting areas to help your team feel at home.


The venue takes care of everything from catering to partnering with local hotels to book your guests’ stay in the Big Apple. The over 5,000 sq. ft. space can accommodate 100 guests.



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midtown corporate venues new york penthouse 45

4. A corporate venue with glittering Midtown views: Penthouse 45

Midtown, NYC

Penthouse 45 is a blank canvas to personalize for your perfect event, set against a backdrop of spectacular city views. The airy, vaulted space also features an open-air terrace to give your guests an even better look at the skyline.


Given it's such a customizable space, the venue has anticipated that you might need help building an event from scratch. Their on-site Event Coordinator will manage deliveries and vendors as well as maintain the cleanliness of the space during the event. They also assure that their doorman will escort your guests inside and make everyone feel like VIPs.


This venue is 4,250 sq. ft. and can host 70 - 100 guests. Curfew isn’t until 11 pm, so you can be sure to see the skyline light up.



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midtown corporate venues new york midtown loft & terrace
midtown corporate venues new york midtown loft & terrace

5. An event space with a garden looking out onto the skyline: Midtown Loft and Terrace

Midtown, NYC

Located on the iconic 5th Avenue, Midtown Loft and Terrace offers indoor and outdoor options for holding events in the heart of the city. The elegant indoor loft space can accommodate up to 300 guests and transforms to host presentations, panels, or social events. They also have an in-house production company, Midtown Productions, to take care of everything from furniture arrangements to projector setups. Information is provided on the various decoration and equipment packages you can hire for your event.


The rooftop terrace is covered in lush greenery and offers a stunning view of the Empire State Building, with a retractable roof that ensures your guests can enjoy the city lights rain or shine. The 4,000 sq. ft. terrace can host 150 guests and includes a cozy indoor lounge area with a fireplace, perfect for setting up a check-in desk and making sure stacks of name tags don't go flying onto the busy streets below.



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Find the perfect corporate spaces near Midtown.

Discover Midtown's premier corporate spaces, where cutting-edge facilities meet unmatched ambiance. Our curated guide showcases the top venues across the city, tailored for dynamic business meetings, innovative tech gatherings, and impactful corporate events. From iconic landmarks with breathtaking views to state-of-the-art corporate centers fostering creativity and connectivity, find the perfect setting to inspire ideas and forge lasting connections. Explore now and elevate your next event in the heart of the Midtown.

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The Ultimate Guide to Hiring a Corporate Space in Midtown

Welcome to the Big Apple, the city that never sleeps, and more specifically, the pulsating heart of it all—Midtown. If you're looking to hire a corporate venue in Midtown, NYC, you've come to the right place. We’ll guide you through every step of the process.

Why Choose Midtown for Your Private Event?

Midtown is the epicenter of New York City's hustle and bustle. It's where skyscrapers touch the sky, yellow cabs honk their way through gridlock, and street food vendors serve up the best hot dogs you'll ever eat. Home to more Starbucks than you can count, it’s the place where tourists and locals alike come to experience the quintessential NYC vibe. With its iconic landmarks like Times Square, Broadway, and the Empire State Building, Midtown is the perfect backdrop for any event.

Do you know your Midtowners?

Let us break it down for you. In the mid-1950s this area boomed with office space in the form of tall skyscrapers to rival Wall Street and since then the suits have stuck around the area. You've got The Corporate Titans, high-powered executives, armed with a smartphone and a relentless drive to close the next big deal - this may be you! Or The Tourist Extravaganza, wide-eyed with wonder, trying to figure out which way is uptown. Or look out for The Theater Buffs, heading straight towards Broadway, humming show tunes as they rush to catch the latest hit. But let’s be real – you’re not here for the tourist traps. You’re here to find a corporate venue where you and your guests can enjoy your event without elbowing through hordes of selfie-stick-wielding tourists. Now you've navigated the crowd, lets begin to think about the venue.

Step 1: Understand Your Event Needs

Before you start calling every building with a "FOR RENT" sign, you need to understand what you’re looking for in a meeting room. Ask yourself these crucial questions:

  1. Guest List: How many attendees are you expecting? (No, you can’t just say “a lot”) .

  2. Amenities: What kind of add ons do you need? Wi-Fi, projectors, a coffee station with an endless supply of caffeine for those inevitable 3 PM slumps?

  3. Budget: How much are you willing to spend? Midtown is notorious for its sky-high prices, but there are gems to be found at every price point. Remember things like minimum spend and tipping staff and think about whether you need catering. HeadBox tip: Many venues will offer package deals that can save you some serious bucks.

  4. Date and Time: When is the event happening? Do you have a specific date in mind? Is your colleague on vacation for the whole of August?

Step 2: Scout the Perfect Location

Midtown spans a pretty big area, so consider which part best suits your needs:

  1. Start your venue search online through HeadBox. Just fill in our brief building with all your necessities and any requests and HeadBox will match you with a plethora of venues that fulfil your needs. Think if Airbnb and Tinder had a baby. And we won't match you with those with bad reviews – no one wants to discover their dream venue has a rat problem after signing the contract.

  2. Don't be afraid to shut the laptop screen and take a stroll around. Sometime the best hidden gems are found by stumbling across them. Or word of mouth can be equally powerful.

  3. Social media can also be a good way to get a personal insight into a venue. Try TikTok-ing 'midtown meeting room' and get a first hand view into some venues.

Step 3: Narrow it down

Now it’s time to decide. Can you your event in these places? Don't be afraid to visit in person. Pictures can be deceiving, so it’s worth taking the time to visit your top choices in person. Seeing is believing! Match with them on HeadBox, slide into those DMs or, if you’re old-fashioned, give them a call. When contacting the bars, be sure to ask:

  1. Availability: Is the date you want open?

  2. Capacity: Can it comfortably fit your attendees, or will it be like cramming sardines into a can?

  3. Private Hire Details: What’s included in the private hire? Are there any restrictions or additional fees?

  4. Accessibility: Think about your attendees. Are they coming by subway, bus, or horse-drawn carriage? Midtown is bustling, so proximity to public transportation is a must.

  5. Ambience: Are you looking for a modern, sleek venue or something with a bit of old New York charm? (Read: exposed brick and vintage chandeliers.)

  6. Other Options: Do they offer food and drink, or can you bring in your own? Test the Wi-Fi speed. Nothing kills a meeting room vibe like a buffering screen. Are the restrooms clean and plentiful, or is there one sad, overworked toilet?

Step 4: Once you're satisfied, Lock It Down!

Once you’ve found the perfect venue, it’s time to seal the deal. Make sure to get everything in writing, from the rental cost to the cancellation policy: Contracts are your friend! Confirm all details: Double-check the date, time, and what’s included. Plan the logistics: Think about transportation and any other details to make your event a success.

Step 5: A final few tips

  1. Plan Ahead: Midtown venues get booked fast. Start your search at least a month in advance, leaving more time for the larger events.

  2. Permits and Insurance: Some venues require event insurance or special permits. Check with the venue manager.

  3. Weather Considerations: If you’re planning an outdoor event, always have a Plan B.

  4. Transportation Tips: Send attendees a guide on how to navigate Midtown. Pro tip: Avoid Times Square unless you enjoy human traffic jams.

  5. Local Eats: Midtown has food options galore. Recommend some local delis or food trucks for lunch breaks. Katz’s Delicatessen, anyone?

  6. Entertainment: After a long day of conferencing, suggest some Midtown attractions. A Broadway show, perhaps?

Conclusion

Finding the perfect conference venue in Midtown NYC is like finding a needle in a haystack, but with this guide, you’re equipped to tackle it. Embrace the hustle and bustle, navigate the skyscraper maze, and you’ll find a venue that makes your event shine brighter than the Times Square lights.

Remember, in Midtown, if you can make it here, you can make it anywhere—even if it means elbowing your way through a sea of tourists and dodging taxi cabs. Happy venue hunting!

Frequently asked questions

You can host a wide range of corporate events including conferences, meetings, workshops, product launches, networking events, training sessions, and corporate parties. The versatility of Midtown venues allows for customization to fit the specific needs of your event.

Most corporate venues in Midtown NYC offer amenities such as high-speed internet, audio-visual equipment, on-site catering services, breakout rooms, and dedicated event planning staff. Some venues may also provide additional services like valet parking, security, and concierge services.

It's advisable to book your venue at least a month in advance to ensure availability, especially if your event is during peak times or requires a large space. Early booking also allows more flexibility in negotiating terms and customizing the event to your needs.

Pricing can vary widely depending on the size of the venue, location, duration of the event, and additional services required. Venues may offer hourly, half-day, full-day, or package rates. It's important to discuss all potential costs upfront, including any hidden fees such as setup, cleanup, or overtime charges.

Many Midtown corporate venues have preferred or exclusive catering partners, but some allow external catering. Always check with the venue regarding their policies on outside vendors. For entertainment, venues typically allow you to bring in external services but may require prior approval or have specific guidelines to follow.

For peace of mind and an easy booking process let us know exactly what you’re looking for via our brief builder. This way we can approach the best corporate venues in Midtown with the exact needs of your event.

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