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Written by Cassandra Thomson - 04 June 2024


The Best Venues to Host an Outstanding Conference in Adelaide


Adelaide is a thriving hub of culture, innovation, and stunning landscapes – it also boasts some of the most inviting conference venues in South Australia. We’ve selected some of our favourite conference venues Adelaide offers, to help you set up your next corporate event hassle-free. So, join us and discover the most charming venues to hold your next celebration in!


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1. Chateau Apollo, Chateau Apollo

Adelaide

Welcome to Chateau Apollo – an extraordinary event space in Adelaide's East End, housed within an 80-year-old CBD warehouse. With a captivating blend of historic charm and modern amenities, this conference venue provides versatile spaces for various occasions of up to 200 people. Bathed in natural light, Chateau Apollo can be transformed to suit any event style, and its in-house kitchen team offers delectable catering options. Managed by a skilled team of professionals, this function venue seamlessly blends history and contemporary style to create unforgettable events.



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2. Martini Function Room, Martini Ristorante

Norwood

Experience the perfect blend of Italian authenticity and international flavours at Martini on the Parade, moments from Adelaide's CBD. This unique conference venue offers an Italian-inspired dining journey with a modern twist, all set in an intimate and stylish ambiance. The culinary team crafts dishes using South Australia's finest produce, combining traditional Italian and modern techniques. The Martini Function Room, equipped with advanced AV technology, provides a spacious and adaptable setting for conferences, accommodating up to 70 seated or 90 standing guests. This function venue offers a flexible and sophisticated space that promises to elevate any event!



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3. Nandina Function Rooms, Majestic Roof Garden Hotel

Adelaide

In the heart of Adelaide, Majestic Roof Garden Hotel offers a prime location near shops, cafes, and restaurants. With stunning rooftop views, the conference venue presents four distinct spaces for your events. The Nandina Function Rooms, perched atop the hotel, provide a luminous and versatile event space, sporting floor-to-ceiling windows that effortlessly slide open, granting access to fresh air. Adjacent is the roof garden, offering natural light, stunning views of Adelaide Hills, and East End lights. Equipped with sound, WiFi, and AV amenities, this function venue also provides catering options from Culshaw's restaurant. A dedicated function coordinator ensures seamless planning for events of up to 120 guests.



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4. Verandah Private, Verandah Private

Adelaide

This family-owned gem has undergone a 14-month transformation to become the ultimate event venue. Situated at the heart of Adelaide, the Strathmore Hotel offers an unparalleled event experience. With five stunning event spaces to choose from, the Strathmore Hotel caters to all event sizes and preferences. Found on the first floor adjacent to the Verandah Bar & Dining, Verandah Private offers an upscale atmosphere with complete AV amenities. Its 85-inch retractable projector screen makes it perfect for meetings, conferences, and special dinners. This conference venue also smoothly transitions to Verandah Bar Alfresco, creating a dynamic indoor-outdoor setting perfect for any occasion. With a capacity of 20 attendees, this function venue promises a more intimate and memorable experience.



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5. Grand Ballroom AB, Hilton Adelaide

Adelaide

Hilton Adelaide takes centre stage with its strategic position just moments away from the CBD. Offering a total of 25 splendid event spaces up for hire, Hilton Adelaide stands as the perfect choice for your upcoming corporate gathering. Make a statement with the expansive and elegant Grand Ballroom AB, a conference venue boasting an impressive 4411 square metres of space. Renowned as Adelaide's largest pillarless ballroom, it comfortably accommodates up to 500 attendees. From celebratory events to award nights, this function venue sets the ideal backdrop for your upcoming event.



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Search for the best conference venues Adelaide

Find the best conference venues Adelaide wide here at HeadBox. Our venue listings include options that accommodate all types of conferences, from smaller events through to large multi day events. Regardless of your requirements, you’ll find the most suitable conference venues Adelaide listed in our collection. Looking for a venue in the heart of the CBD? Perhaps something unique and out of town? We have you covered. Browse our collections or submit your brief and match with the perfect conference venues Adelaide.

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Planning guide for your ideal Adelaide conference.

Organising a conference from the ground up requires a tremendous amount of planning. The reality of planning a conference is that without any experience you can lose a lot of time trying to iron out the details and might overlook important steps. To help you plan a smooth and memorable conference, we’ve put together our top tips:

  • Start with the basics: who, what, when, where and why
  • Create a conference plan including your budget, itinerary and speaker line up
  • Compare venues and services
  • Create demand by recruiting registrants
  • Plan onsite details

Speaking the lingo

An Adelaide conference venue refers to a large space that can host a professional event that may include speakers, stalls and light refreshments. A conference room in Adelaide, on the other hand, will be a much smaller affair – and the price will reflect this. The largest conference-based event normally takes place in an exhibition centre (also called an expo centre or a convention centre), and these will be massive venues that cater to thousands of attendees.

Travelling

A lot of conferences attract visitors from afar (especially the large ones in convention centres). Take this into account when booking your conference venue. Looking for quality venues near travel hubs is a great way to make getting to and from your conference much easier. And less travelling = less grumpy conference attendees.

Some attendees may wish to get to your Adelaide event via car. If this is the case you’ll want to enquire with the conference venues about parking facilities.

Budgeting

Budgeting for a conference can be a tricky thing. Venues will often provide a base hire fee before adding on extra costs for things like staffing, audiovisual equipment and in-house catering (think of all the coffee needed to keep your attendees going!). Some venues will quote you for a price per attendee, so you know how much is being spent on each individual. It’s good to get an idea of how much you’re willing to spend before you approach the venue, this reduces any misunderstandings down the line and could be a massive time saver.

How to book

Deciding on the most suitable venue for your conference is critical to the success of your event. Once you have identified the type of event you are planning and its purpose, you must know who your audience will be and how many people you expect to attend. Next, decide on timings – if you can be flexible with your dates, you will have more venue options. Other key considerations that will help you find the most suitable conference venues Adelaide include the venue facilities, location and proximity to transport and accommodation. We offer 3D virtual tours for many of our event spaces to help narrow down your selection before going for a site visit. If you have any questions or would like help from the experts at HeadBox to help plan your next event, get in touch with us.

Whether you are planning a small private conference just for live attendees, or a large one with stalls and satellite links, there is a conference venue in Adelaide that will work perfectly for you!

Where would you like your conference? In the heart of Adelaide’s commercial district? The Adelaide Convention Centre, perhaps? Or would you like to hold your conference out of the city, such as in the wine region?

Wherever you want, we have the venue, from the bustling CBD to green rolling hills.

Will they be carefully selected top-notch clients who don’t need to move much and will want to have the facilities come to them?

Or is your conference open to the public? For these guests you may need tickets, they may need signage to move around and coffee/tea and refreshments etc.

Know your guests and ask each conference venue what they can provide.

Many modern conferences are a blend of live attendees and some virtual guests. Of importance is the question: How much do you want to cater to those in person, and how much interaction do you want from your virtual guests?

Will there be a presentation? Who will handle the tech? You may have a panel of live guests, plus a televised special guest, or field questions from a live viewing audience.

The venues you speak to, can tell you what has been held in this space before and how successful it was.

If your conference is open to the public, they may be happy with a sandwich and a coffee from a café.

But other conferences may require you to treat your special guests very well, especially if they have come from interstate or overseas.

Some conference venues can provide excellent day delegate packages with flexible seating arrangements.

A lot of conferences attract visitors from afar (especially the large ones in convention centres). Take this into account when booking your conference venue. Looking for quality venues near travel hubs is a great way to make getting to and from your conference much easier. And less travelling = less grumpy conference attendees. Some attendees may wish to get to your Adelaide event via car. If this is the case you’ll want to enquire with the conference venues about parking facilities.

For short formal meetings, you may prefer somewhere close to the city, the airport, the Adelaide Oval or the Adelaide Convention Centre. In which case we have a conference venue in exactly the right spot for you!

Whether you need to host a workshop, seminar, round-table symposium, corporate startup, academic summit, sports or government conferences, Adelaide venues can give you exactly what you need.

Just describe what you need and the right venue will find you.

When you are looking to host a more relaxed conference, you might like to get out of the city and treat your guests to views of the countryside or the beach.

For a slower-paced meeting, book a conference in the wine-growing region of Adelaide Hills, just 15 minutes from the city. Or perhaps give them a beach view, with meeting rooms overlooking the Holdfast Promenade of Glenelg.

Hire a meeting room that will give your guests a natural environment with the best that South Australia has to offer.

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